Project Assistant
  • Location

    Fyshwick, ACT
  • Work Type

    Full Time
  • Start Date


What part will you play?

We are looking for a candidate with project assistant and/or administration experience in construction or engineering industry, who is committed and excited by a challenging role in Audio Visual systems integration. This role involves assisting the Operations Team & the Project Managers with the coordination of commercial audio visual projects as well as the internal business systems and procedures. This includes the preparation of documentation, assisting the development of operation processes, project data analysis, scheduling and interacting with site personnel, suppliers, clients, builders, consultants and other contractors.

To be successful in this role you will need to be flexible and willing to be part of a fast paced and high performing team. Your approach to work should be to always look for the best way forward and be prepared to work in alignment with the wider business. You will need to have the skills and ability to build relationships with other departments such as sales, engineering, service as well as being able to communicate well at all levels and understand the requirements of site and office personnel. Experience in the construction or electrical (or similar) industries would be beneficial.  In addition, a candidate with WHS experience, who understands regulations, audits and legislation, would be highly considered.


How to apply

You can apply for this role by clicking the ‘Apply for this job’ button and filling out the form, including attachments to your resume and cover letter.

In your cover letter and resume please address the criteria outlined below.


  • Be part of the project team scaling up to large multi-million dollar projects
  • Initiating projects with setup including the assignment of resources as well as facilitating the project close out
  • Assist in the coordination of project staff locally as well as interstate overflows and shortages (where required) including any travel requirements
  • General co-ordination of project work including printing updated drawings and documentation
  • Use Aconex or other document management systems to download and upload relevant drawings, floor plans or other documentation as required
  • Maintain MSDS Register and data sheets
  • Assist in the preparation of reports for Operations, WHSEQ and Project Managers
  • Creating and monitoring of project plans in Microsoft project for Project Managers when requested
  • Schedule and attend monthly projects meetings
  • Coordinate training courses and testing for project staff as required
  • Provide support to the Projects Team, assisting PMs to complete and maintain JSAs, SWMS, Safety Management Plans, work permits, insurance certificates of currency, MSDS Registers and any other required safety documentation requested by the PM, client or builder
  • Maintain the Pronto system with PC dates and creation of Warranty contracts
  • Assist in the preparation of project deliverables at the closing stage of projects including equipment asset registers, room matrices technical data sheets, manuals, drawing registers as we as following up other project staff deliverables.
  • Preparing compliance and site induction documentation and pre-start checklists as required
  • Preparing, monitoring and uploading internal WHSEQ documentation and escalation any issues when required (eg: Site diaries, tool box talks, incidents and meeting minutes)
  • Assist in the development, implementation and maintenance of company project assets local and nationally
  • Use Pronto to advise Project Managers about equipment status, material deliveries and project progress
  • Assist in the production of project variations and quotes as required by Project Managers
  • Co-ordinate the purchase, maintenance and servicing & calibration of tools, plant and equipment and update and maintain the tools budget, plant & equipment and asset registers
  • May at times be required to assist with other general project admin duties, and backup support answering phones

Skills & Experience

  • Experience in Project Administration/Assistant role
  • Strong interpersonal and communication skills
  • Strong attention to detail
  • Enjoy working in a team environment
  • Sound understanding of the MS Office suite
  • Knowledge of MS Project beneficial but not essential
  • Experience in the Construction, Audio Visual, Electrical or Engineering industry is considered an advantage
  • Experience and or qualification in WHSEQ desirable
  • Task and results focused
  • Positive approach to your work
  • Experience with documentation control using Aconex or equivalent preferred but not essential


People choose to align their career with Rutledge AV because we are passionate about what we do. We strive to attract employees who are committed to excellence, are ambitious and want to work for an organization that rewards performance, values loyalty and is committed to achieving mutually beneficial outcomes. We are committed to supporting our employees and providing opportunities to continually learn and develop their skills.
We work together with a professional and creative approach to deliver on our promise of excellence in everything we do. At Rutledge AV we share common values of passion for AV technologies and a strong customer focus.


• Collaborative work environment with dynamic growth opportunities
• Committed to the career development and education of our team
• Access to latest AV & ICT technologies
• Global Company. named as one of 50 Most Admired Companies in 2017 by Silicon Review
• #2 on SCN’s Annual List of Top 50 Systems Integrators
• Internationally recognized: Digital Studio Award at CABSAT 2019 in Dubai; InAVation Award at ISE 2019 in Amsterdam
• Recognized among “Elite 150” on CRN’s 2019 Managed Service Provider 500 list
• 2017 Integrator of the Year

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